Manage contractors, permits and site work in one connected workflow.
Bring contractor registration, document and competency checks, work requests, risk screening and permit-to-work processes together in FloApps. Configure the approvals and records around the way your sites operate.
Contractor control often breaks down between approval and the actual work.
Contractor records may live in inboxes, competencies in spreadsheets and permits in separate paper files. That makes it difficult to see whether a company or worker is approved, what work is planned and which permissions are in place.
FloApps can connect preparation, review, authorisation and close-out in a workflow designed around your organisation's responsibilities.
From registration to close-out
Company approved. Workers checked. Job requested. Risks reviewed. Permit authorised. Work monitored. Completion recorded.
Each stage can be configured with the required users, records and decisions instead of relying on disconnected hand-offs.
From contractor registration to permit close-out.
This example shows how the steps can connect. Your actual workflow, approval roles and safety requirements are configured during implementation.
01 · Register
Capture contractor company details, services, contacts and supporting information.
02 · Submit documents
Collect insurance, certificates, RAMS, licences and other required documentation.
03 · Review and approve
Check submissions and record decisions, outstanding information and renewal requirements.
04 · Manage workers
Maintain worker records, competencies, approvals and links to contractor companies.
05 · Request work
Record job scope, location, dates, responsible parties and work requirements.
06 · Screen risks
Review hazards, site constraints, supporting risk assessments and permit prerequisites.
07 · Authorise permits
Route applicable permits through the required review, checks, authorisations and issue stages.
08 · Monitor activity
Capture spot checks, site updates, changes, extensions and follow-up actions as configured.
09 · Close out
Confirm work completion, return the area to a safe condition and retain the permit and job record.
Support contractor management beyond onboarding.
Build from one process or connect contractor, worker, work request and permit records.
Contractor onboarding
Structured registration, document submission, review and company approval.
Documents and expiry dates
Link insurance, certifications and other records to contractors and track review requirements.
Worker competency records
Record individual worker information, qualifications and required approvals.
Work and job requests
Capture the job, site, scope and prerequisites before work begins.
Permit-to-work workflows
Configure permit categories, authorisation steps, validity periods, supporting evidence and closure.
Mobile field records
Capture inspections, photographs, signatures and site updates using compatible devices.
Notifications and follow-up
Route decisions, exceptions and corrective actions to the responsible people.
Reporting and record history
See contractor and permit activity, status, outstanding actions and documented decisions.
Keep permits connected to the work they authorise.
Permit records can link to the relevant company, workers, job, risk screening, authorisations, monitoring and close-out. Permit types and control requirements must reflect your own approved procedures.
Hot work
Manage checks and approval requirements for activities involving ignition sources.
Confined space entry
Record required safeguards, checks, authorisation and close-out steps.
Electrical and isolation work
Include isolation records and verification stages where the client's procedure requires them.
Work at height
Document planned controls, approvals and site conditions before work.
Excavation and ground disturbance
Capture location, service checks, precautions and work authorisation.
General maintenance
Use suitable permit or work-authorisation routes for routine controlled activities.
Digital approvals do not replace competent hazard assessment, physical safety controls, isolations, site checks or local permit procedures.
For sites where contractor readiness and work authorisation matter.
Facilities and property management
Contractor approvals, work requests and permits across buildings and estates.
Manufacturing and industrial sites
Structured contractor readiness, hazardous work controls and site activity.
Hospitality and multi-site businesses
Coordinate contractors across locations while retaining site-specific approval records.
Engineering and maintenance
Bring work requests, competencies, isolations and permit processes together.
Construction-related work
Manage contractor companies, workers, documentation and controlled work.
Operational sites
Support local authorising roles, monitoring and close-out requirements.
Configured around your controls, not a rigid template.
Flocrunch reviews your contractor approval requirements, worker competencies, permit types, authorising roles, work request stages and close-out procedures. We configure, test and support rollout of the chosen workflows, including training for the people who use them.
You can start with contractor onboarding or one permit category, test it in practice and then expand. Rules, alerts, integrations and reporting are agreed as part of implementation.
Let's see your current process.
Walk us through a contractor application, job request or permit form. We'll discuss where FloApps could reduce disconnected steps.
Questions about contractor and permit workflows.
Can FloApps manage contractor registration and approval?
Yes. Registration, supporting documents, review and approval stages can be configured around your requirements.
Can we maintain worker competency and document records?
Yes. Worker- and company-level records can include competency details, approval status and expiry-related information.
Can permit to work be part of the same workflow?
Yes. Permits can be linked to job requests, contractors, site details and follow-up records, subject to the configured solution.
Can we have different permit types and authorising roles?
Yes. Different types and routes can be configured to reflect the client's approved procedures and responsibilities.
Can different sites have different requirements?
Yes. Shared processes can include site-specific fields, rules and authorisations where needed.
Does a digital permit replace safety checks on site?
No. A digital workflow supports records and authorisation, but competent assessment, physical controls and site verification remain essential.
Can contractor teams work from mobile devices?
FloApps supports mobile forms and field updates. Offline behaviour, permissions and synchronisation need to be planned for the chosen workflow.
From approval to authorised work and verified close-out.
Start with a contractor or permit process that matters to your operations. We'll help identify a practical configuration and implementation approach.